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AP Automation Built for Golf & Country Club Efficiency

Automate invoices. Simplify vendor payments. Free staff to serve members.

Golf and country clubs rely on lean teams to manage invoices, pay vendors, and control spending, all while delivering exceptional member experiences.

Edenred Pay automates the entire invoice-to-pay process so your staff can spend less time on paperwork and more time serving members.

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Built for Club Finance & Operations

We work with hundreds of clubs in the US and Canada. See where some of our top clubs are located.

  1. John’s Island Club – Vero Beach, FL
  2. Cherokee Town and Country Club – Atlanta, GA
  3. The Landings Club – Savannah, GA
  4. Tiger Woods Charity Event Corp – Irvine, CA
  5. New York Athletic Club – New York, NY
  6. Los Angeles Country Club – Los Angeles, CA
  7. Dallas Country Club – Dallas, TX
  8. The Chicago Club – Chicago, IL
  9. Augusta Country Club – Augusta, GA
  10. Heritage Bay Golf & Country Club – Naples, FL
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Connect the Entire
Invoice-to-Pay Process

One Solution from Invoice Receipt to Reconciliation

Disconnected processes create delays and reconciliation challenges. Edenred Pay unifies invoice capture, approvals, payments, and reconciliation.

  • Reduce manual AP work and administrative burden
  • Simplify vendor payments and approvals
  • Improve visibility into club spending
  • Earn rebates on qualifying card payments
  • Reduce fraud risk and strengthen controls
Learn more about Invoice-to-Pay Automation
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Eliminate Invoice Paperwork

Invoice Automation for Lean Club Teams

Manual invoice entry and routing pull staff away from member-facing responsibilities. Edenred Pay captures, extracts, and routes invoices automatically.

  • Capture invoices from email, vendor portals, and paper
  • Automatically extract and validate invoice data
  • Match invoices to departments, work orders, or projects
  • Route approvals by manager or spending authority
  • Reduce duplicate payments and errors
  • Prevent late fees and service interruptions
Learn more about Invoice Automation
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Simplify Vendor Payments Across Club Operations

Integrated Payables for Diverse Club Vendors

Clubs pay a wide range of vendors with varying payment preferences. Edenred Pay simplifies payments through a single workflow.

  • Pay vendors via virtual card, Premium ACH, Standard ACH or check
  • Reduce manual payment processing
  • Improve vendor satisfaction with faster, accurate payments
  • Centralize reporting across departments
  • Earn rebates on qualifying card payments
  • Reduce payment fraud risk
Learn more about Integrated Payables
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Protect Club Funds and Reduce Fraud Risk

Clubs must safeguard member funds and maintain strong financial oversight. Edenred Pay strengthens payment security with built-in controls.

  • Multi-factor authentication
  • Segregation of duties and access controls
  • Configurable approval workflows
  • Reduced bank data exposure
  • Advanced data encryption
  • Full audit trails

The result?  Stronger protection and compliance confidence.

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Seamless Connectivity with Systems You Already Use

Club operations run on tight schedules – from tee times to dining service – and your AP processes need to keep pace. Edenred Pay integrates directly with your existing ERP systems to ensure invoices, approvals, and payments move efficiently without disrupting day-to-day operations.

  • Direct integrations with leading club and hospitality systems including Northstar, Jonas, and Clubessential
  • Sync invoice, vendor, and payment data across systems
  • Eliminate manual entry and reduce errors
  • Maintain existing workflows and approvals

Edenred Pay works within your existing environment—enhancing, not replacing—so your team can move faster with greater confidence and control.

Clubs thrive when staff focus on members, not paperwork.

Schedule a demo
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Customer Voices

Real Results from Real Clients

Bay Colony Community Association

"My experience with Edenred Pay was positive from the very beginning. The team walked us through the first several pay runs until we felt comfortable. We quickly transitioned to running the process internally and successfully completed our first independent pay run with no issues. We really consider Edenred Pay to be an extension to our in-house AP team."

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Frequently Asked Questions

Edenred Pay helps golf and country clubs turn their accounts payable department into a revenue generator. Through our virtual card and premium ACH programs, clubs can earn rebates on qualifying spendcreating new, recurring income without any out-of-pocket costs or disruption to existing processes. Each payment method, virtual card, premium ACH, standard ACH, or check, is managed through a single, secure platform that integrates with your club's accounting or ERP system, streamlining payment execution, reconciliation, and reporting. Our team of supplier enablement experts works directly with your vendors to maximize participation in rebate-eligible payment programs while ensuring a smooth transition. The result is a smarter, more profitable AP operation that not only saves staff time and improves control, but also monetizes your payables, helping your club free up funds for capital improvements, member experience initiatives, or other strategic priorities.

Yes. And Edenred Pay makes it remarkably easy. We understand that many clubs hesitate to move away from paper checks because they worry suppliers won't accept electronic payments. That's why Edenred Pay provides a dedicated supplier enrollment team that personally engages your vendors to explain the benefits of electronic payments, answer their questions, and guide them through a smooth onboarding process. Our team leverages Edenred Pay's extensive supplier network, which already includes hundreds of thousands of vendors who accept virtual card and ACH payments, significantly accelerating adoption and reducing manual outreach by club staff. We handle the heavy lifting, managing communications, onboarding, and maintaining supplier preferences, so your team can stay focused on member service and operational excellence. By helping suppliers transition to virtual card, premium ACH, or standard ACH payments, clubs can reduce check volume, minimize fraud risk, and maximize rebate potential—all while providing vendors with faster, more secure payments and detailed remittance information. The result: a more modern, efficient, and profitable payables operation that benefits both your club and its suppliers.

Absolutely. Edenred Pay integrates seamlessly with all major golf and country club ERPs and accounting systems, including the platforms most widely used across the industry. These integrations enable end-to-end efficiency, from invoice capture and approval to payment execution and reconciliation, without requiring duplicate data entry or process rework. Invoice and payment information flows automatically between Edenred Pay and your club's financial system, ensuring that general ledger coding, vendor records, and cash flow data are always up to date. This connectivity provides real-time visibility into payables and cash position, empowering your finance team to make more informed decisions and better manage working capital. By combining ERP integration with configurable workflows and automated reconciliation, Edenred Pay helps clubs achieve straight-through processing, reducing manual effort, eliminating errors, and freeing up staff to focus on what matters most: enhancing the member experience.

Edenred Pay gives golf and country clubs complete, real-time visibility and control over every stage of the invoice-to-pay process. From invoice intake through payment, club leaders and finance staff can see exactly where things stand, what's been approved, what's pending, and what's paid, through intuitive, role-based dashboards. You'll have detailed insight into cash flow and spend across departments, properties, and vendors, making it easy to track budgets, forecast liabilities, and plan ahead with confidence. Our configurable workflows ensure that invoices follow the proper approval paths for your club's governance structure, while built-in audit trails and permissions controls help maintain compliance and reduce the risk of errors or fraud. Because Edenred Pay integrates seamlessly with your ERP or accounting system, all financial data stays synchronized, giving you a single source of truth for spend management and reporting. The result is greater financial transparency, stronger control, and better decision-making, so you can manage your club's payables with the same precision you bring to managing the member experience.

Have more questions? See our full FAQ

3301 Bonita Beach Road,
#300
Bonita Springs, FL
34134
Corporate Sales:
866-998-0437
Client Support:
844-399-4357