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AP Automation Built for Hospitality Efficiency

Automate invoices. Simplify payments. Free staff to focus on guest experience.

Hospitality finance teams manage high invoice volumes, complex vendor networks, and tight operating margins, all while supporting exceptional guest experiences.

Edenred Pay automates the entire invoice-to-pay process so your team can operate more efficiently, reduce costs, and maintain financial control across every property.

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Built for Hospitality Finance & Operations

Hotels, resorts, and hospitality groups manage payments for food & beverage suppliers, linens, maintenance vendors, utilities, technology providers, and capital improvements.

Manual AP processes consume staff time, increase errors, and limit financial visibility.

Edenred Pay delivers purpose-built automation for hospitality operations, improving efficiency, cost control, and operational consistency.

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Connect the Entire
Invoice-to-Pay Process

One Solution from Invoice Receipt to Reconciliation

Disconnected processes create delays, inconsistencies, and reconciliation challenges. Edenred Pay unifies invoice capture, approvals, payments, and reconciliation.

  • Reduce manual AP work across locations
  • Simplify vendor payments and approvals
  • Improve visibility into property spending
  • Earn rebates on qualifying Premium ACH and card payments
  • Reduce fraud risk and strengthen controls
Learn more about Invoice-to-Pay Automation
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Eliminate Invoice Paperwork

Invoice Automation for Multi-Property Operations

Manual invoice entry and routing slow approvals and strain lean accounting teams. Edenred Pay captures, extracts, and routes invoices automatically.

  • Capture invoices from email, vendor portals, EDI, and paper
  • Automatically extract and validate invoice data
  • Match invoices to properties, departments, or purchase orders
  • Route approvals by property manager or spending authority
  • Reduce duplicate payments and errors
  • Prevent late fees and service disruptions
Learn more about Invoice Automation
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Simplify Vendor Payments Across Properties

Integrated Payables for Hospitality Vendor Networks

Hospitality organizations pay diverse vendors with varying payment preferences. Edenred Pay simplifies payments through a single workflow.

  • Pay vendors via virtual card, ACH, Premium ACH, or check
  • Reduce manual payment processing
  • Improve vendor satisfaction with faster, accurate payments
  • Centralize reporting across properties
  • Earn rebates on qualifying card payments
  • Reduce payment fraud risk
Learn more about Integrated Payables
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Protect Revenue and Reduce Fraud Risk

Hospitality organizations are frequent targets for payment fraud and vendor impersonation schemes. Edenred Pay strengthens payment security with built-in controls.

  • Multi-factor authentication
  • Segregation of duties and access controls
  • Configurable approval workflows
  • Reduced bank data exposure
  • Advanced data encryption
  • Full audit trails

The result?  Stronger protection and compliance confidence.

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Built to Connect With Your Existing Systems

Edenred Pay connects with the systems your team already relies on, so you can automate AP without disrupting your workflows.

blue_bullet  Integrates with SAP, NetSuite, M3, Aptech and more

blue_bullet  Sync invoice, vendor, and payment data across systems

blue_bullet  Eliminate manual entry and reduce errors

blue_bullet  Maintain existing workflows and approvals

In hospitality, everything runs on schedules and service expectations.  Your AP process should too.

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Hear what customers are saying…

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George Conwill, CFO for Palace Casino Resort

“We do capture more rebate, but for us the most important thing is about getting rid of paper. We love the rebate – it’s revenue that pays for the salaries of our payables department. But what I love even more is the efficiencies and ability to streamline our payments, turning our payables into a profit center.”
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Mark Roland, VP of Accounting & Finance, Kolter Hotel Management

“We wasted so many hours each month on the manual process of printing and mailing paper checks. . . In the beginning we thought the initial savings would be time-focused but once we started using Edenred Pay’s Payment Automation Platform we quickly saw the additional cost savings as well as a new revenue stream in the form of a rebate.”
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Jon Sakshaug, VP of Finance for Hotel Emma

“We work with many local vendors who had no prior experience receiving electronic payments. I was unsure of how many vendors would actually participate. But the response has been remarkably positive, and enrollments have exceeded my expectations.”
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Robert Dunigan, SVP Operations at Four Seasons

“The driving decision for getting onboard with Edenred Pay was the rebate component, but as the relationship matured it became more about streamlining of processes, simplicity of reconciliation and ease of communication.”

Frequently Asked Questions

Edenred Pay automates the entire invoice-to-pay process for hotels, resorts, and management companies, eliminating manual steps that slow down operations and compromise accuracy. Our integrated invoice-to-pay platform manages everything from invoice receipt and data capture to payment execution, reconciliation, and reporting, giving hospitality finance teams true end-to-end automation. Invoices from all sources, whether emailed, scanned, or submitted electronically via a portal, are routed into a single platform powered by AI-driven data capture with exceptional accuracy. Configurable approval workflows mirror your property or corporate hierarchy, ensuring invoices are coded, reviewed, and approved in compliance with brand standards and internal policies. Once approved, payments are executed automatically via virtual card, premium ACH, standard ACH, or check, and matched back to invoices for straight-through reconciliation. Real-time dashboards provide visibility into spend, cash flow, and vendor activity across properties and cost centers, helping finance leaders make data-driven decisions that improve efficiency and profitability. By unifying every step of the payables process, Edenred Pay helps hospitality organizations cut costs, reduce errors, strengthen controls, and free staff to focus on delivering exceptional guest experiences.

Edenred Pay supports all major payment methods, giving hospitality finance teams the flexibility to pay suppliers in the way that works best for them, all from a single ERP or accounting system file. Whether you're paying franchise fees, utilities, vendors, or contractors, Edenred Pay makes it easy to issue payments by virtual card, premium ACH, standard ACH, or check without managing multiple portals or manual processes. Virtual card and premium ACH payments offer the fastest and most secure way to pay while generating rebates on qualifying spend, turning payables into a new source of income. Standard ACH payments provide a simple and cost-effective option for suppliers who prefer traditional electronic transfers, and checks can still be issued for those vendors that haven't yet transitioned to electronic payments, all within the same automated platform. Every payment method is processed through Edenred Pay's secure, integrated invoice-to-pay solution, which connects directly with your ERP or accounting system for automatic reconciliation and real-time reporting. The result is a more efficient, transparent, and profitable payables operation that gives hospitality organizations greater control over disbursements, improved visibility into cash flow, and stronger protection against payment fraud.

Edenred Pay empowers distributed and remote finance teams to collaborate seamlessly, no matter where they're located. The platform centralizes invoice capture, coding, approval, and payment into one secure, cloud-based system accessible from any device. Configurable digital workflows route invoices automatically to the right approvers, while real-time visibility into invoice and payment status keeps everyone aligned and accountable. With audit trails, role-based permissions, and built-in controls, finance leaders maintain oversight without micromanaging, enabling remote teams to work faster, more accurately, and with complete confidence in their processes.

Yes. Edenred Pay has deep roots in the hospitality industry, with more than 30 years of experience helping hotels, resorts, management companies, and hospitality brands modernize their payables processes. Our invoice-to-pay platform was designed with the unique needs of hospitality finance teams in mind, handling high invoice volumes, multiple properties, seasonal staff, and complex approval hierarchies with ease. We integrate seamlessly with leading hospitality ERPs and accounting systems, delivering automation that improves efficiency, strengthens controls, and enhances vendor relationships across every property.

Have more questions? See our full FAQ

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