Government Brands – Travel
Edenred Pay Travel provides a solution to software company to bring efficiency, save time and monitor employee travel spend.
BACKGROUND
Government Brands is a privately owned SAAS software and online solution. Supporting thousands of government customers in 50 states, Government Brands offers solutions for all sizes of governments – municipalities, counties, states, and Federal agencies.
Government Brands employees booked their trips on various websites and platforms without the need for administrative approval. They were filing expense reports that would take their AP department days to review and approve. Travelers were expensing payments such as air, car, hotel, and meals.
SOLUTION
To monitor employee spending, Government Brands searched for a more efficient solution. David Winters, CFO of Government Brands, worked with Edenred Pay at a previous company and thought it would be a great solution.
During the introductory process of the Edenred Pay Travel program, Government Brands was introduced to AmTrav, a Travel Management Company (TMC) and partner of Edenred Pay. The seamless integration between Edenred Pay and AmTrav allows Government Brands travelers to book their trips within a single platform. It provides a consolidated location for all travel information and consistent hotel rates for the company. Once a hotel reservation is booked, the integration between Edenred Pay and AmTrav automatically generates a virtual card. The VC is then sent to the hotel and made accessible through the Edenred Pay user interface.
Government Brands also utilizes the Edenred Pay active monitoring process, where an Edenred Pay employee contacts the hotel front desk directly to confirm the correct card has been applied to the reservation the day before the traveler is set to check in. This eliminates any stress or concern for Government Brands travelers upon arrival.
RESULTS
Government Brands utilizes Edenred Pay Travel virtual cards for hotel, ghost cards for airfare, and purchasing cards for one-off payments. The solutions save time on data entry and improve cost management. They also utilize Edenred Pay within their accounts payable process to automate payments, reduce manual processes, increase efficiency and drive new revenue streams.
